Freelance Architect Workflow Map

In this article, we’ve created a starter Freelance Architect Workflow Map that you can use to start planning out your product/service delivery and we’ve outlined a few examples of experiments that you can run in your Freelance Architect role.

Ready to get started? Download the Workflow Map template or get in touch to discuss how a workflow coach could help you fast-track your business improvement.

Systems & Processes for Freelance Architect

The path towards better systems and processes in your Freelance Architect role starts with mapping out your most important business processes. Being able to see your business processes laid out visually helps you to collaborate with your team on how to improve and grow. By repeating this collaboration process, you’ll develop a culture of continuous improvement that leads to a growing business and streamlined systems and processes that increase customer & staff experience.

To help you start mapping out your processes, we’ve developed a sample flow for a Freelance Architect Workflow Map that you can use with your team to start clarifying your processes and then run Business Experiments so you can build a better business.

Workflow Map For A Freelance Architect

1. Initial consultation: Meet with the client to discuss their project requirements, goals, and budget.
2. Concept development: Create initial design concepts and present them to the client for feedback and approval.
3. Design development: Refine the chosen concept, incorporating any necessary changes or modifications based on client feedback.
4. Construction documentation: Prepare detailed drawings, specifications, and other necessary documents for construction.
5. Permitting and approvals: Assist the client in obtaining necessary permits and approvals from local authorities.
6. Contractor selection: Help the client in selecting and hiring contractors for the construction phase.
7. Construction administration: Oversee the construction process, ensuring that the design is implemented correctly and addressing any issues that arise.
8. Interior design and finishes: Collaborate with the client to select and specify interior finishes, fixtures, and furnishings.
9. Final walkthrough and snagging: Conduct a final inspection of the completed project, identifying any remaining issues or defects that need to be addressed.
10. Project completion and handover: Provide the client with all necessary documentation, including as-built drawings and warranties, and ensure a smooth transition to the client’s use of the space

Business Growth & Improvement Experiments

Experiment 1: Client Feedback Survey
Description: Create a comprehensive survey to gather feedback from clients about their experience working with you as a freelance architect. Include questions about communication, project management, and overall satisfaction.
Expected Outcome: By collecting feedback from clients, you can identify areas of improvement and make necessary adjustments to enhance client satisfaction. This will lead to increased client retention and positive word-of-mouth referrals.

Experiment 2: Streamlined Project Management System
Description: Implement a project management system that allows you to efficiently track and manage all aspects of your architectural projects, including timelines, budgets, and communication with clients and contractors.
Expected Outcome: By streamlining your project management process, you can improve efficiency, reduce errors, and ensure timely completion of projects. This will result in increased client satisfaction, improved project delivery, and potentially more referrals.

Experiment 3: Collaboration with Contractors
Description: Establish a collaborative approach with contractors by fostering open communication channels and regular meetings to discuss project progress, challenges, and solutions. Encourage feedback and input from contractors to improve the overall project execution.
Expected Outcome: By fostering collaboration with contractors, you can enhance project coordination, minimize delays, and improve the quality of work. This will lead to smoother project delivery, increased client satisfaction, and potentially more repeat business.

Experiment 4: Social Media Marketing Campaign
Description: Develop and execute a targeted social media marketing campaign to promote your freelance architectural services. Utilize platforms such as Instagram, LinkedIn, and Facebook to showcase your portfolio, share industry insights, and engage with potential clients.
Expected Outcome: By leveraging social media platforms, you can increase your online visibility, attract new clients, and build a strong professional network. This will result in a broader client base, increased inquiries, and potential business growth.

Experiment 5: Continuous Professional Development
Description: Invest time and resources in continuous professional development by attending industry conferences, workshops, and webinars. Stay updated with the latest architectural trends, technologies, and best practices to enhance your skills and knowledge.
Expected Outcome: By continuously improving your professional skills, you can offer innovative and cutting-edge architectural solutions to clients. This will position you as an expert in your field, attract high-profile projects, and potentially increase your rates

What Next?

The above map and experiments are just a basic outline that you can use to get started on your path towards business improvement. If you’d like custom experiments with the highest ROI, would like to work on multiple workflows in your business (for clients/customers, HR/staff and others) or need someone to help you implement business improvement strategies & software, get in touch to find out whether working with a workflow coach could help fast-track your progress.