Manuscripts Archivist Workflow Map

In this article, we’ve created a starter Manuscripts Archivist Workflow Map that you can use to start planning out your product/service delivery and we’ve outlined a few examples of experiments that you can run in your Manuscripts Archivist role.

Ready to get started? Download the Workflow Map template or get in touch to discuss how a workflow coach could help you fast-track your business improvement.

Systems & Processes for Manuscripts Archivist

The path towards better systems and processes in your Manuscripts Archivist role starts with mapping out your most important business processes. Being able to see your business processes laid out visually helps you to collaborate with your team on how to improve and grow. By repeating this collaboration process, you’ll develop a culture of continuous improvement that leads to a growing business and streamlined systems and processes that increase customer & staff experience.

To help you start mapping out your processes, we’ve developed a sample flow for a Manuscripts Archivist Workflow Map that you can use with your team to start clarifying your processes and then run Business Experiments so you can build a better business.

Workflow Map For A Manuscripts Archivist

1. Initial consultation: Meet with clients to understand their specific needs and requirements for archiving their manuscripts.
2. Collection assessment: Evaluate the manuscripts to determine their condition, historical significance, and any preservation needs.
3. Sorting and organizing: Categorize and arrange the manuscripts based on their content, date, author, or any other relevant criteria.
4. Cataloging: Create detailed records for each manuscript, including descriptions, metadata, and any associated documentation.
5. Preservation and conservation: Implement appropriate measures to protect and preserve the manuscripts, such as temperature and humidity control, acid-free storage materials, and conservation treatments if necessary.
6. Digitization: Utilize scanning or imaging technologies to create digital copies of the manuscripts, ensuring long-term accessibility and reducing physical handling.
7. Access and retrieval: Develop systems and tools to facilitate easy access and retrieval of the manuscripts, including searchable databases or finding aids.
8. Reference services: Assist researchers, scholars, or other interested parties in accessing and utilizing the manuscripts for their specific needs.
9. Outreach and education: Conduct workshops, presentations, or exhibitions to promote awareness and understanding of the manuscripts’ historical and cultural significance.
10. Continuous improvement: Regularly review and update archiving processes, technologies, and best practices to enhance efficiency, accuracy, and overall service quality

Business Growth & Improvement Experiments

1. Name: Digitization Project
Description: Implement a project to digitize manuscripts and create an online database accessible to researchers and scholars. This would involve scanning and cataloging each manuscript, ensuring proper metadata and indexing for easy searchability.
Expected Outcome: Increased accessibility and reach for researchers, scholars, and students, leading to a higher demand for manuscript access and potentially attracting new users to the library’s resources.

2. Name: Collaboration with Academic Institutions
Description: Establish partnerships with local universities and colleges to offer internships or research opportunities for students studying archival sciences or related fields. This collaboration could involve joint projects, knowledge sharing, and potential funding opportunities.
Expected Outcome: Enhanced expertise and fresh perspectives brought by students, potential research grants, and increased visibility and reputation for the library as a valuable resource for academic institutions.

3. Name: User Feedback Surveys
Description: Conduct regular surveys to gather feedback from researchers, scholars, and library users regarding their experience with the manuscript archives. The survey could cover aspects such as ease of access, quality of services, and suggestions for improvement.
Expected Outcome: Insights into areas of improvement, identification of pain points, and potential ideas for enhancing user experience, leading to better services and increased user satisfaction.

4. Name: Streamlining Cataloging Processes
Description: Review and streamline the cataloging processes for manuscripts, ensuring consistency, accuracy, and efficiency. This could involve implementing standardized templates, utilizing technology for automated data entry, and training staff on best practices.
Expected Outcome: Improved efficiency in cataloging, reduced errors, and faster retrieval of manuscripts, resulting in enhanced productivity and better utilization of staff resources.

5. Name: Outreach Programs
Description: Develop and implement outreach programs to engage with the local community, schools, and other organizations. This could include organizing workshops, lectures, or exhibitions related to manuscripts and archival sciences, aimed at raising awareness and generating interest in the library’s resources.
Expected Outcome: Increased community involvement, potential partnerships, and a broader user base, leading to a positive impact on the library’s reputation and potential growth in usage.

6. Name: Collaboration with Digital Preservation Experts
Description: Collaborate with experts in digital preservation to ensure the long-term preservation and accessibility of digitized manuscripts. This could involve implementing best practices for digital archiving, establishing backup systems, and ensuring regular maintenance and updates.
Expected Outcome: Enhanced preservation of digital manuscripts, reduced risk of data loss, and increased confidence among researchers and scholars in the library’s commitment to long-term accessibility.

7. Name: Marketing and Promotion Strategy
Description: Develop and implement a comprehensive marketing and promotion strategy to raise awareness about the library’s manuscript archives. This could include utilizing social media platforms, creating engaging content, and collaborating with influencers or relevant organizations.
Expected Outcome: Increased visibility and reach, attracting new users, researchers, and scholars to the library’s manuscript archives, and potentially leading to collaborations or partnerships with other institutions or organizations.

8. Name: Continuous Professional Development
Description: Encourage and support staff members to participate in professional development programs, conferences, and workshops related to archival sciences and manuscript preservation. This could involve providing funding or time off for attending such events.
Expected Outcome: Upgraded skills and knowledge among staff members, improved understanding of industry trends and best practices, and potential implementation of innovative techniques or technologies in the library’s manuscript archives

What Next?

The above map and experiments are just a basic outline that you can use to get started on your path towards business improvement. If you’d like custom experiments with the highest ROI, would like to work on multiple workflows in your business (for clients/customers, HR/staff and others) or need someone to help you implement business improvement strategies & software, get in touch to find out whether working with a workflow coach could help fast-track your progress.