Pre-Press Technician Workflow Map

In this article, we’ve created a starter Pre-Press Technician Workflow Map that you can use to start planning out your product/service delivery and we’ve outlined a few examples of experiments that you can run in your Pre-Press Technician role.

Ready to get started? Download the Workflow Map template or get in touch to discuss how a workflow coach could help you fast-track your business improvement.

Systems & Processes for Pre-Press Technician

The path towards better systems and processes in your Pre-Press Technician role starts with mapping out your most important business processes. Being able to see your business processes laid out visually helps you to collaborate with your team on how to improve and grow. By repeating this collaboration process, you’ll develop a culture of continuous improvement that leads to a growing business and streamlined systems and processes that increase customer & staff experience.

To help you start mapping out your processes, we’ve developed a sample flow for a Pre-Press Technician Workflow Map that you can use with your team to start clarifying your processes and then run Business Experiments so you can build a better business.

Workflow Map For A Pre-Press Technician

1. Initial client consultation: The pre-press technician meets with the client to understand their printing requirements, including the type of product, quantity, and desired outcome.

2. Artwork preparation: The technician receives the client’s artwork files and prepares them for printing. This may involve adjusting colors, resizing, or optimizing the files for the printing process.

3. Proofing: A proof is created to ensure that the artwork appears as intended and meets the client’s expectations. The technician reviews the proof with the client and makes any necessary revisions.

4. Color management: The technician ensures accurate color reproduction by calibrating the printing equipment and adjusting color profiles as needed.

5. Plate creation: The technician generates printing plates that will be used in the printing process. This involves transferring the artwork onto the plates using specialized software and equipment.

6. Press setup: The technician sets up the printing press, including loading the plates, adjusting ink levels, and configuring the press settings to match the client’s specifications.

7. Printing: The actual printing process takes place, with the technician monitoring the quality and consistency of the printed output. They may make adjustments during the printing run to maintain optimal results.

8. Finishing: Once the printing is complete, the technician oversees any additional finishing processes, such as cutting, folding, binding, or laminating, depending on the client’s requirements.

9. Quality control: The technician performs a thorough inspection of the final printed products to ensure they meet the client’s specifications and quality standards. Any defects or issues are identified and addressed.

10. Delivery or shipping: The technician coordinates the delivery or shipping of the finished products to the client, ensuring they are properly packaged and arrive on time.

Note: The specific stages may vary depending on the printing company’s workflow and the complexity of the client’s project

Business Growth & Improvement Experiments

1. Name: Implementing automated pre-press software
Description: Introduce and integrate automated pre-press software into the printing workflow to streamline the process of file preparation, color management, and imposition. This software can automate repetitive tasks, reduce errors, and improve overall efficiency.
Expected Outcome: Increased productivity, reduced turnaround time, improved accuracy in file preparation, and minimized rework.

2. Name: Conducting a time and motion study
Description: Observe and analyze the current pre-press workflow to identify bottlenecks, inefficiencies, and areas for improvement. Measure the time taken for each task, identify unnecessary steps, and propose changes to optimize the workflow.
Expected Outcome: Improved workflow efficiency, reduced time wastage, and increased productivity by eliminating non-value-added activities.

3. Name: Implementing a digital asset management system
Description: Introduce a digital asset management system to organize and manage digital files, including artwork, logos, and templates. This system will enable easy retrieval, version control, and sharing of files, reducing the time spent searching for assets and ensuring consistency in file usage.
Expected Outcome: Enhanced file organization, improved collaboration, reduced file duplication, and increased efficiency in accessing and utilizing digital assets.

4. Name: Cross-training pre-press technicians
Description: Provide training opportunities for pre-press technicians to learn and develop skills in multiple areas of the pre-press process, such as file preparation, color management, and proofing. This cross-training will enable technicians to handle a wider range of tasks, reduce dependency on specific individuals, and improve flexibility in resource allocation.
Expected Outcome: Increased versatility of pre-press technicians, improved workflow flexibility, reduced downtime due to absence or workload imbalances, and enhanced overall team efficiency.

5. Name: Implementing a quality control checklist
Description: Develop and implement a comprehensive quality control checklist for pre-press processes, including file preparation, color accuracy, and proofing. This checklist will ensure that all necessary steps are followed, errors are minimized, and consistent quality is maintained throughout the pre-press workflow.
Expected Outcome: Improved accuracy and consistency in pre-press outputs, reduced rework and customer complaints, enhanced customer satisfaction, and strengthened reputation for delivering high-quality print products.

6. Name: Introducing lean principles in pre-press operations
Description: Apply lean principles, such as 5S (Sort, Set in Order, Shine, Standardize, Sustain) and visual management techniques, to organize the pre-press workspace, optimize equipment layout, and establish standardized processes. This approach will eliminate waste, improve workflow visibility, and enhance overall operational efficiency.
Expected Outcome: Reduced clutter and improved organization in the pre-press area, increased efficiency in locating tools and materials, minimized equipment downtime, and improved overall productivity.

7. Name: Conducting customer satisfaction surveys
Description: Regularly collect feedback from customers regarding their experience with the pre-press department, including communication, file handling, and overall satisfaction. Analyze the feedback to identify areas for improvement and implement necessary changes to address customer concerns.
Expected Outcome: Improved customer satisfaction, enhanced communication with customers, increased loyalty and repeat business, and strengthened reputation as a reliable pre-press service provider.

8. Name: Implementing cloud-based collaboration tools
Description: Introduce cloud-based collaboration tools, such as project management software or online proofing platforms, to facilitate seamless communication and collaboration between pre-press technicians, designers, and clients. These tools will streamline the review and approval process, reduce email exchanges, and improve overall project coordination.
Expected Outcome: Enhanced collaboration and communication, reduced turnaround time for approvals, improved accuracy in client feedback implementation, and increased efficiency in project management

What Next?

The above map and experiments are just a basic outline that you can use to get started on your path towards business improvement. If you’d like custom experiments with the highest ROI, would like to work on multiple workflows in your business (for clients/customers, HR/staff and others) or need someone to help you implement business improvement strategies & software, get in touch to find out whether working with a workflow coach could help fast-track your progress.