Time Study Technologist Workflow Map

In this article, we’ve created a starter Time Study Technologist Workflow Map that you can use to start planning out your product/service delivery and we’ve outlined a few examples of experiments that you can run in your Time Study Technologist role.

Ready to get started? Download the Workflow Map template or get in touch to discuss how a workflow coach could help you fast-track your business improvement.

Systems & Processes for Time Study Technologist

The path towards better systems and processes in your Time Study Technologist role starts with mapping out your most important business processes. Being able to see your business processes laid out visually helps you to collaborate with your team on how to improve and grow. By repeating this collaboration process, you’ll develop a culture of continuous improvement that leads to a growing business and streamlined systems and processes that increase customer & staff experience.

To help you start mapping out your processes, we’ve developed a sample flow for a Time Study Technologist Workflow Map that you can use with your team to start clarifying your processes and then run Business Experiments so you can build a better business.

Workflow Map For A Time Study Technologist

1. Initial consultation: Meet with clients to understand their specific needs and requirements for time study analysis.
2. Data collection: Gather relevant data and information about the operations and processes being studied, including time logs, work schedules, and production records.
3. Observation: Observe and document the actual work being performed, noting any variations or inefficiencies in the process.
4. Time measurement: Use various techniques and tools to accurately measure the time taken for each task or activity within the operation.
5. Data analysis: Analyze the collected data to identify bottlenecks, areas of improvement, and potential time-saving opportunities.
6. Process mapping: Create visual representations, such as flowcharts or workflow diagrams, to illustrate the current process and identify areas for optimization.
7. Recommendations: Provide recommendations and suggestions for process improvements, including changes in work methods, equipment, or layout.
8. Implementation: Collaborate with the client and relevant stakeholders to implement the recommended changes and improvements.
9. Training and support: Provide training and support to employees on the new processes and methods to ensure smooth implementation and adoption.
10. Continuous monitoring and improvement: Regularly monitor and evaluate the effectiveness of the implemented changes, making adjustments as necessary to further optimize the operation’s efficiency

Business Growth & Improvement Experiments

1. Name: Implementing time tracking software
Description: Introduce a time tracking software to accurately measure and record the time spent on various tasks and projects. This software can help streamline the time study process by automating data collection and analysis.
Expected Outcome: Increased efficiency in data collection, reduced human error, and improved accuracy in time study results.

2. Name: Conducting process mapping workshops
Description: Organize workshops with key stakeholders to map out and analyze existing processes within the operations. This exercise will help identify bottlenecks, redundancies, and areas for improvement in the workflow.
Expected Outcome: Streamlined processes, elimination of non-value-added activities, and increased productivity through optimized workflows.

3. Name: Implementing lean principles
Description: Introduce lean principles such as 5S, visual management, and standardized work to eliminate waste and improve efficiency in operations. This approach focuses on continuous improvement and involves engaging employees at all levels to identify and implement process enhancements.
Expected Outcome: Reduced lead times, improved quality, increased employee engagement, and cost savings through waste reduction.

4. Name: Conducting time and motion studies
Description: Perform time and motion studies to analyze the movements, actions, and time required to complete specific tasks or processes. This experiment involves observing and documenting the activities of employees to identify opportunities for improvement and potential time savings.
Expected Outcome: Identification of time-consuming tasks, elimination of unnecessary movements, and improved productivity through optimized work methods.

5. Name: Implementing performance metrics and KPIs
Description: Develop and implement performance metrics and key performance indicators (KPIs) to measure and monitor the efficiency and effectiveness of operations. This experiment involves setting targets, tracking progress, and analyzing data to identify areas of improvement.
Expected Outcome: Increased visibility into performance, identification of areas for improvement, and data-driven decision-making to drive business growth.

6. Name: Cross-training employees
Description: Implement a cross-training program to ensure employees have a diverse skill set and can perform multiple tasks within the operations. This experiment involves providing training opportunities and rotating employees across different roles to enhance flexibility and reduce dependency on specific individuals.
Expected Outcome: Improved operational flexibility, reduced downtime due to absences, increased employee satisfaction, and improved overall productivity.

7. Name: Implementing automation and technology solutions
Description: Identify opportunities to automate repetitive and time-consuming tasks through the use of technology solutions such as robotic process automation (RPA) or workflow management systems. This experiment involves evaluating existing processes and implementing appropriate automation tools to streamline operations.
Expected Outcome: Increased efficiency, reduced manual errors, improved data accuracy, and time savings through automation.

8. Name: Conducting employee feedback surveys
Description: Regularly collect feedback from employees regarding their experiences, challenges, and suggestions for improvement within the operations. This experiment involves creating anonymous surveys or conducting focus groups to gather valuable insights from the workforce.
Expected Outcome: Identification of pain points, employee engagement, improved morale, and implementation of targeted improvements based on employee feedback.

9. Name: Implementing a continuous improvement culture
Description: Foster a culture of continuous improvement by encouraging employees to identify and suggest improvements in their daily work. This experiment involves creating platforms for idea sharing, recognition of employee contributions, and establishing a feedback loop for implementing improvements.
Expected Outcome: Increased employee engagement, a steady flow of improvement ideas, and a culture that embraces change and innovation.

10. Name: Conducting benchmarking studies
Description: Perform benchmarking studies to compare the organization’s performance against industry standards or best practices. This experiment involves gathering data, analyzing performance metrics, and identifying areas where the organization can learn from others and implement improvements.
Expected Outcome: Identification of performance gaps, learning from industry leaders, and implementing best practices to enhance operational efficiency and competitiveness

What Next?

The above map and experiments are just a basic outline that you can use to get started on your path towards business improvement. If you’d like custom experiments with the highest ROI, would like to work on multiple workflows in your business (for clients/customers, HR/staff and others) or need someone to help you implement business improvement strategies & software, get in touch to find out whether working with a workflow coach could help fast-track your progress.